National Conference & Expo
May 18-21, 2025
Salt Lake City, Utah
National Conference & Expo- Sponsorships
Elevate your brand, connect with leaders, and make an impact –
by sponsoring the 2025
National Conference & Expo
NASFA's conference offers your company a unique opportunity to increase visibility for your facility products and services within the state facility marketplace. NASFA members are key decision makers and influencers in their state’s facility departments. Putting your brand in front of this highly influential group will better position your company for public sector success in 2025. By showcasing your brand to this influential group, you’ll be better positioned for success in the public sector in 2025.
There are several sponsorship levels available, designed to accommodate different budgets and needs.
Benefits of becoming a sponsor —
Sponsors enjoy a range of benefits, including access to an exclusive “One-on-One” networking event with state members. A fan favorite, these one-on-ones provide the sponsoring company with the opportunity to connect with state facilities decision-makers, of their choosing, in pre-scheduled meetings. It's through these connections that new ideas, products, and opportunities come together. Keep scrolling down this webpage to learn more about this benefit.
We offer three varying levels of sponsorship — Platinum, Gold, and Silver.
Benefits are based on the chosen level.
One-on-One Connections
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A fan favorite, this is an exclusive benefit to conference sponsors. These one-on-ones provide the sponsoring company with the opportunity to connect with state facilities decision-makers, of their choosing, in pre-scheduled meetings. It's through these connections that new ideas, products, and opportunities come together.
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State attendees are asked to fill out a questionnaire, which will assist sponsors with their One-on-One Connection selections. Sponsors will be asked to provide a list of preferred state representatives and NASFA will do its best to accommodate the requests (NASFA can NOT guarantee connections with any specific state or individual). Sponsoring companies are permitted to have a maximum of two (2) representatives present during the One-on-One Connection. Each company can only meet with a state representative once. Time has been scheduled in the conference program for state facilities professionals to meet with representatives from sponsoring companies (each of the scheduled appointments is 20 minutes in length). Scheduling for One-on-One Connections will open in May as our roster of state registrants is filled in. Sponsors will receive an email closer to the conference notifying sponsors with whom they will be meeting.
*All individuals attending One-on-One Connections MUST be fully registered for the conference. -
Our sponsors are also given exclusive access to the results of the State Attendee Questionnaire to assist them with their One-on-One Connection selections. See the questions and a sampling of results from previous questionnaires.
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One-on-One Connection preferences will be solicited via email from NASFA to the contact identified on the sponsorship form. Specific information will be available closer to the conference.
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The One-on-One Connections are just one of the many opportunities available to speak with the state conference attendees. The conference is structured to maximize networking opportunities. If you do not receive your preferred appointment:
Ask a NASFA Board of Directors member, Committee Chairperson or the NASFA staff to introduce you to the facilities representative during any of the conference functions.
Ask the state representative if she/he is available to talk during breakfast, lunch, or a scheduled break.
Pose a question during one of the educational sessions.
Expo Booth
FAQs
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Click here for the online reservation form. A floor plan of booth spaces will be available soon. To reserve your space, return the applications with payment to NASFA. Booth assignments will be made when the application/contract and payment are received. Booths will be assigned on a first-come, first-serve basis. Every effort will be made to assign exhibitors to one of their preferred spaces. However, expo management reserves the right to make the final space assignment or change the space assignment after the acceptance of the applications, should it be necessary and in the best interest of the resource expo.
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Tabletop booth includes:
One (1) 6 foot skirted table and two (2) chairs.
Additional exhibitor representatives are welcome to participate and register at a discounted fee of $900.00. This fee includes all sessions, meals and social events.
Payment must be received by NASFA prior to these acknowledgements.
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Hours are subject to change as authorized by expo management. Times are Mountain Time (MT).
Installation
Sunday, May 18 - 11:00 am - 3:00 pm MTNote: Exhibits must be set-up by 3:00 pm.
Parade
Monday, May 19 - 8:00 am - NoonDuring the Parade on Monday, May 19, exhibitors will have the opportunity to give a two (2) minute presentation on their products and services to the attendees. Additional instructions and information will be forthcoming.
Exhibit Hours
Sunday, May 18 - 5:30 pm - 6:00 pmMonday, May 19 - 7:00 am - 6:30 pm
Tuesday, May 20 - 7:00 am - 1:00 pm
Note: Exhibit hall will be closed during conference sessions. All representatives are invited and encouraged to participate in the presentation sessions.
Dismantle
Tuesday, May 20 - 1:30 pm - 4:00 pmNote: Exhibit hall must be clear of all materials by 4:00 pm.
SPECIAL MEETING INVITATION TO ALL PRIVATE SECTOR REPRESENTATIVES
Tuesday, May 20 - 1:00 pm - 1:30 pm
ALL Exhibitors and Private Sector Representatives are invited to meet with members of the Board of Directors to discuss the conference, expo, membership benefits, future meetings and much more.
SPECIAL EVENTS IN THE EXPO
Sunday, May 18
5:30 pm - 6:30 pm
President's ReceptionMonday, May 19
7:00 am - 8:00 am
Breakfast12:00pm - 1:00 pm
Luncheon5:30 pm - 6:30 pm
Exhibitors ReceptionTuesday, May 20
7:00 am - 7:45 am
Breakfast12:00 pm - 1:00pm
Luncheon1:00 pm - 1:30pm
Meeting with members of NASFA's Board of Director - All private sector representatives are invited and encouraged to participate. Location to be announced.IMPORTANT DATE: May 2, 2025
All booth payments are due.
Exhibitor logo and company description are due for the conference program.
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ADDITIONAL REGISTRANTS
Any additional attendees must also complete the online registration form and click "additional exhibit staff" on the form. Additional attendees register at the rate of $900 per person.
SPLITTING THE REGISTRATION IS NOT PERMITTED
For example one person attends one day and another person the next day is not permitted. Exhibitors without name badges will not be admitted into the exhibit hall. Only registered attendees are permitted in the expo, please refrain from inviting non-registered individuals to visit with you during show hours or in the expo; they will not be permitted admission.
USE OF EXPO SPACE
All demonstrations and exhibits must be confined to the assigned space. The packing of merchandise and dismantling of displays shall not start until after the expo closing at 1:30 pm on Tuesday, May 20, 2025.
CANCELLATIONS
Cancellations must be received in writing via email to nasfa@csg.org. Exhibitors who cancel between the time of their application and 20 days prior to the expo opening will receive a 50% refund in the event all booth space is sold. This refund payment shall be mailed approximately 30 days after the expo closes. Exhibitors who cancel less than 20 days prior to the opening of the expo will not receive a refund. The date upon which written notice of cancellation is received shall apply as the official date of cancellation. Upon notification of cancellation, NASFA has the right to resell the space vacated.
ADDITIONAL INFORMATION
Shipping information and requests for electricity and other audio-visual equipment will be emailed to all confirmed exhibitors.
HEAR WHAT ATTENDEES HAVE TO SAY —
“NASFA is a small, diverse group, and the conference participants are very friendly and welcoming.
“Everything's in one location.”
“NASFA's a non-competitive organization that shares not only amongst itself but also with the private sector.”
“The ability to sit down and actually speak with the folks that I need to talk with - those people doing the daily tasks - is what makes this conference so worthwhile.”