Click here for the online reservation form. A floor plan of booth spaces will be available soon. To reserve your space, return the applications with payment to NASFA. Booth assignments will be made when the application/contract and payment are received. Booths will be assigned on a first-come, first-serve basis. Every effort will be made to assign exhibitors to one of their preferred spaces. However, expo management reserves the right to make the final space assignment or change the space assignment after the acceptance of the applications, should it be necessary and in the best interest of the resource expo.

MEMBER RATES

Director Partner: $2,000

Vice-President Partner: $1,800

President Partner: $1,600

NON-MEMBER RATES

Non-Member: $4,000

Wondering if your company is a member?  Click here to find out.

Tabletop booth includes:

• One (1) 6 foot skirted table and two (2) chairs.

• One (1) FREE conference registration which is good for all sessions and social events -- a value of up to $2,000.

• The opportunity to give a two (2) minute presentation on your products and services to the membership on Monday, May 19 during the conference Welcome and Parade.

• Additional exhibitor representatives are welcome to participate and register at a discounted fee of $900.00. This fee includes all sessions, meals and social events.

• Your company logo will be listed in the conference program. In addition, your company name, logo, address, and a description of your organization will be provided to all attendees during the conference.

• The opportunity to reach attendees before and after the meeting by receiving one-time the attendee registration list. You can request the list once either prior to or following the meeting.

• The opportunity to have your company listed and linked on the NASFA Web-site.

Payment must be received by NASFA prior to these acknowledgements.

Hours are subject to change as authorized by expo management.  Times are Mountain Time (MT).

Installation
Sunday, May 18 - 11:00 am - 3:00 pm MT

Note: Exhibits must be set-up by 3:00 pm.

Parade
Monday, May 19 - 8:00 am - Noon

During the Parade on Monday, May 19, exhibitors will have the opportunity to give a two (2) minute presentation on their products and services to the attendees. Additional instructions and information will be forthcoming.

Exhibit Hours
Sunday, May 18 - 5:30 pm - 6:00 pm

Monday, May 19 - 7:00 am - 6:30 pm

Tuesday, May 20 - 7:00 am - 1:00 pm

Note: Exhibit hall will be closed during conference sessions. All representatives are invited and encouraged to participate in the presentation sessions.

Dismantle
Tuesday, May 20 - 1:30 pm - 4:00 pm

Note: Exhibit hall must be clear of all materials by 4:00 pm. 

SPECIAL MEETING INVITATION TO ALL PRIVATE SECTOR REPRESENTATIVES

Tuesday, May 20 - 1:00 pm - 1:30 pm

ALL Exhibitors and Private Sector Representatives are invited to meet with members of the Board of Directors to discuss the conference, expo, membership benefits, future meetings and much more.  

SPECIAL EVENTS IN THE EXPO

Sunday, May 18
5:30 pm - 6:30 pm
President's Reception

Monday, May 19
7:00 am - 8:00 am
Breakfast

12:00pm - 1:00 pm
Luncheon

5:30 pm - 6:30 pm
Exhibitors Reception

Tuesday, May 20

7:00 am - 7:45 am
Breakfast

12:00 pm - 1:00pm
Luncheon

1:00 pm - 1:30pm
Meeting with members of NASFA's Board of Director - All private sector representatives are invited and encouraged to participate.  Location to be announced.

IMPORTANT DATE: May 2, 2025

• All booth payments are due.

• Exhibitor logo and company description are due for the conference program.

ONE COMPLIMENTARY REGISTRATION & ADDITIONAL REGISTRANTS

Each booth receives one (1) complimentary attendee registration, who should be registered through the online registration form. When registering the complimentary attendee, select the "complimentary per exhibit booth" option. Any additional attendees must also complete the online registration form and click "additional exhibit staff" on the form. Additional attendees register at the rate of $900 per person.

SPLITTING THE REGISTRATION IS NOT PERMITTED

For example one person attends one day and another person the next day is not permitted. Exhibitors without name badges will not be admitted into the exhibit hall. Only registered attendees are permitted in the expo, please refrain from inviting non-registered individuals to visit with you during show hours or in the expo; they will not be permitted admission.

USE OF EXPO SPACE

All demonstrations and exhibits must be confined to the assigned space. The packing of merchandise and dismantling of displays shall not start until after the expo closing at 1:30 pm on Tuesday, May 20, 2025.

CANCELLATIONS

Cancellations must be received in writing via email to nasfa@csg.org. Exhibitors who cancel between the time of their application and 20 days prior to the expo opening will receive a 50% refund in the event all booth space is sold. This refund payment shall be mailed approximately 30 days after the expo closes. Exhibitors who cancel less than 20 days prior to the opening of the expo will not receive a refund. The date upon which written notice of cancellation is received shall apply as the official date of cancellation. Upon notification of cancellation, NASFA has the right to resell the space vacated.

ADDITIONAL INFORMATION

Shipping information and requests for electricity and other audio-visual equipment will be emailed to all confirmed exhibitors.